The Powerpoint Presentation – Concept, Features and Its Advantages
No matter what your topic is, a Powerpoint Presentation can help you communicate an idea to an audience. But what is Powerpoint? PowerPoint is a complete presentation package. It gives you everything you need to produce a professional-looking presentation. PowerPoint offers word processing, drawing, graphics, and presentation management tools – all designed to be easy to use.
Key features of Powerpoint:
When you create a presentation using PowerPoint, the presentation is composed of a series of slides. The slides you create can also be displayed as transparencies or 35 mm slides.
In addition to the slides, you can print outlines and notes that have been added on each slide.
You can format all slides in a presentation using the powerful Slide Master.
You can keep your entire presentation in one file – all your slides, notes, etc.
It lets you create a presentation that includes music that plays across the presentation or sound effects for specific slides as well as animations. In addition to the ability to add sound files, the presentation can be designed to run like a movie.
PowerPoint allows the user to record the slideshow with narration and a pointer. The user can customize slide shows to show the slides in an order different from the one originally designed.
You can import what you have created into other Microsoft products such as Word and Excel on any of your slides.
Although it is very intuitive and simple to use, there is nothing like knowing more about this powerful tool to use it in the best way.
Footsteps – PowerPoint Presentation with Office
Although there are several versions of Office, their menus never vary greatly from version to version. Let us then explain step by step how to create a Powerpoint presentation:
Open PowerPoint. You will see a blank screen with two boxes in the middle of the screen. One of the boxes says “Click to add the title”, the other says “Click to add captions”.
In the upper left corner of the screen, click the “File” tab.
On the vertical toolbar on the left, click the “New” tab.
If you want to use a template, click the “Sample Templates” box (a template is a slideshow with a preloaded background that is designed for specific presentations, such as an itinerary or a status report).
Click the template you want to use, depending on the purpose of the presentation.
If you do not find the type of template you need for your presentation, it is probably best to choose a theme. If you want to use a theme, click the “Themes” box in the “New” tab (a theme is a slide show with a preloaded background that can be used for general presentations)
Click the specific template or theme that you want to work with in the list of options.
After the theme is loaded, click the “Click to add title” and “Click to add captions” boxes and add the title and subtitle (if necessary) of your own presentation.
After deciding on a title, click the “New Slide” button in the “Slides” tab at the top (you can also create a new slide with the shortcut (Ctrl + M).
Continue adding information and pictures as you see fit (but do not overdo it).
When you have finished your PowerPoint presentation, go to “File> Save As” and save your file so that you can retrieve it later.
When you want to view your presentation as a series of slides, click the F5 key or the “Slide Show” tab and click “From the beginning” in the upper left corner.
To filter the slides, click the left and right arrow keys to go back and forward, respectively.
More Advanced Settings
How do I add background music to my presentation?
Click the “Insert” tab and select Media and click “Audio.” Browse your computer for the audio file you want to set as background music.
How do I make bullet points appear one at a time, when I click?
Select the text box that contains the bullet points. Click the “Animation” tab and select the type of animation you want to use. Double-check the animation sequence that appears next to each bullet point and run the slideshow to test it.
How to insert arrows that point to specific objects on the slide?
Click the Insert tab and click the “Shapes” button. Select the type of arrow you want to insert. After selecting the arrow type, click and drag on the slide to draw the arrow. You can also use an image of an arrow if you want something more elegant.
How can I insert checkboxes in my presentation?
Powerpoint does not support actual checkboxes, but you can create your own boxes. Draw a square to act as the check box, and then use the check mark symbol (✓) to make the box appear checked.
How to insert images into a PP presentation?
Go to “Insert”, then locate the “Image” icon, click it, find the image you want to insert, click the file and enter. Done!
How to insert more rows?
Go to “Insert” and add a text box for more typing space. You can then move the text box to wherever you want. Be sure to save your work when you are finished.
Extra Tips for Powerpoint Presentation
Instead of saving the presentation with the * .ppt extension, go to File – Save As and save it as * .pps (PowerPoint Show). This allows you to save the file to your desktop and so when you click on it, the presentation starts automatically. Without opening the PowerPoint program first!
Save your work constantly. This way, if you accidentally close the program or your computer shut down, you will not lose all your work!
Make sure that your presentation using Powerpoint is compatible with the device where you will present it. Your version of PowerPoint may be different from another version of computers. To ensure that your presentation will always work with other people’s computers, it may be a good idea to have a copy of Microsoft PowerPoint Viewer with you.
Keep a backup copy with you. A corrupted flash drive, a broken floppy disk, a failed Internet connection, and / or a scratched CD may prevent you from making your presentation.
If you do not have PowerPoint, you can download OpenOffice.org Suite and save files in PowerPoint format for free.
For a pure presentation, it is good to have only a few pictures or not to write too much. Try to keep it simple and organized.
Do not use too many special effects as it can distract and even irritate.
Do not use too much text in a template. Otherwise, it will become very full and strenuous for the eyes. Be concise and objective.
A Successful Presentation
Regardless of the theme, a successful Powerpoint presentation depends on three key factors:
The domain of PowerPoint design tools
Your attention to presentation processes
His devotion to consistent style
Do you need a professional presentation? Here are some simple tips to help you start mastering each of the success factors:
Try to stay away from using standard fonts from Microsoft Office, Calibri, and Cambria.
Professionals often do not use action sounds in the presentation (consider your audience above your personal preference).
Some models include a small shade in all shapes. Remove this shadow if it is not really needed. Also, do not leave shapes in your pattern.
Create custom slide sizes (resize the slides before adding objects to them or the dimensions of the objects will be distorted).
Edit the design of the slide template.
Make sure that all your objects are correctly aligned.
Take advantage of PowerPoint shapes and create custom shapes.
Cut out pictures in custom shapes.
Incorporate your source files.
Bring your own computer.
With style, design and presentation processes under control, you can do much more with PowerPoint than just simple presentations. For many presenters, this tool can help you unify your spoken presentation through visual support. Avoid walking with a lot of notes and show your professional side with a presentation.
Show your creativity and organizational capacity. Presentations are great exercises to practice your ability to summarize what really matters.